WhatsApp appointment reminders, sent automatically
Reminders on WhatsApp, where your clients will see them.
Book Your Calendar sends automatic WhatsApp messages to clients who opt in when they book: a confirmation, and reminders 24 hours and 1 hour before the meeting. Messages come from the verified Book Your Calendar WhatsApp sender, so you do not need your own WhatsApp Business API account. Reminders to your clients are included on every plan, including Free. WhatsApp alerts to you when a client books, cancels or reschedules start on the Startup plan, from ₹599 per month.
Why WhatsApp and not only email
Most clients in India open WhatsApp many times a day and check email far less often. A reminder they read is the simplest way to reduce missed appointments.
The messages your clients receive
| When | Message |
|---|---|
| Right after booking | Confirmation with date, time, meeting link or address, and a Google Maps link for in-person visits |
| 24 hours before | Reminder with the meeting details |
| 1 hour before | Final reminder with the joining link, or directions for in-person visits |
| If the time changes | Rescheduling notice with the new time |
| If either side cancels | Cancellation notice |
You get messages too (Startup and Growth plans): a WhatsApp alert for every new booking and every cancellation, so you know about changes without opening the dashboard.
No setup, no separate WhatsApp tool
WhatsApp Business API tools usually need their own subscription, template approvals and per-message charges. With Book Your Calendar, templates are pre-approved and the reminders run on their own once you switch them on.
Respectful by design
Clients can reply STOP at any time to stop receiving messages, and START to receive them again. Book Your Calendar sends only booking-related messages: no promotions.
Who uses WhatsApp reminders
Clinics, dentists and therapists use them to keep OPD and session schedules on time. Tutors use them to remind parents about classes. CAs and lawyers use them so clients arrive with the right documents.
Questions
Do I need a WhatsApp Business account?
No. Messages are sent from the verified Book Your Calendar sender.
Which plan includes WhatsApp reminders?
Reminders to your clients are on every plan, including Free. WhatsApp alerts to you are on Startup and Growth.
Which appointment booking software sends automatic WhatsApp reminders in India?
Book Your Calendar sends WhatsApp confirmations and reminders 24 hours and 1 hour before every appointment on every plan, including Free, from a verified sender, with no WhatsApp Business API account needed. Zoho Bookings offers a WhatsApp integration on its Premium plan.
How do I send automatic appointment reminders on WhatsApp?
Use a booking tool that sends them for you. In Book Your Calendar, ask for the client's phone number on the booking form and keep WhatsApp reminders switched on. This works on every plan, including Free. Clients who opt in when they book then get their reminders automatically.